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11. Corrections in Accounts

  1. Any correction to an entry made in the books of accounts shall be authorised by the Secretary, and effected only through another rectification entry. A Journal Voucher shall be used to effect the same.
  2. Any correction or alteration to an entry in the forms or registers maintained in the manual process shall be made in red ink (a single line being drawn through the original entry to be corrected) and attested by the dated initials of the Secretary.
  3. All corrections and alterations to bills/claims and Vouchers shall be similarly attested by the Officer drawing the bill or person preferring the claim, while those in the pay orders shall be similarly attested by the officer signing them. No erasures shall be made and no document with an erasure shall be accepted.
  4. No corrections or alteration in the figures in the Receipts shall be made and whenever errors occur in writing up of Receipts, all such Receipts shall be cancelled and preserved.