Error message

  • Deprecated function: The each() function is deprecated. This message will be suppressed on further calls in book_prev() (line 775 of /usr/share/nginx/html/sanchitha.lsgkerala.gov.in/modules/book/book.module).
  • Deprecated function: implode(): Passing glue string after array is deprecated. Swap the parameters in drupal_get_feeds() (line 394 of /usr/share/nginx/html/sanchitha.lsgkerala.gov.in/includes/common.inc).

2. Definitions

  1. In these Rules, unless the context otherwise requires,-
    1. “Act” means the Kerala Panchayat Raj Act, 1994 (13 of 1994);
    2. “Accountant” means the officer designated as "Accountant" under Government orders, or in cases where no such person is designated as 'Accountant', the officer to whom the Secretary entrusts the responsibility of accounting the transactions of the Panchayat;
    3. “Accounts Manual” means the Kerala Panchayat Raj Accounts Manual, issued under the authority of these Rules.
    4. “ Annual Financial Statement” means a statement of the financial condition and operating results of a Panchayat prepared at the end of each financial year summarising its operations for that financial year and including a Balance Sheet, Income and Expenditure
      Statement and a Receipt and Payment Statement.
    5. “Annual Report” means the Annual Financial Statements and such other statements as prescribed under Rule 65 of these Rules.
    6. “Accrual Accounting” means the method of accounting whereby revenues and expenditures are identified with specific periods of time, such as a month or year and are recorded as incurred, along with the liabilities and acquired assets; without regard to the date of receipt or payment of cash, distinguished from cash basis;
    7. “Assets” means tangible objects or intangible rights owned by the Panchayat or assigned or transferred to the Panchayat, and carrying probable future benefits;
    8. “Auditor” means the Director Local Fund Audit, referred to under Section 215 of the Kerala Panchayat Raj Act, 1994;
    9. “Balance Sheet” means a statement of the financial position of a Panchayat as at a given date, which exhibits its assets, liabilities, capital, reserve and other account balances at their respective book values;
    10. “Bank Book” means a book of original entry for recording transactions pertaining to Bank/Treasury Accounts of the Panchayat;
    11. “Budget” means a quantitative estimate of programmes and activities expressed in terms of money in respect of Incomes, Expenditures, Liabilities, and Assets anticipated for the relevant financial year. The Budget expresses the Panchayat’s goals in terms of specific financial and operating objectives;
    12. “Capital Expenditure” means expenditure intended to benefit future period in contrast to a revenue expenditure, which benefits a current period. Capital Expenditure is generally restricted to expenditure that adds fixed asset units or that has the effect of improving the capacity, efficiency, life span or economy of operations of an existing asset;
    13. “Cash” means currency notes and coins.
    14. “Cash Book” means a book of original entry for cash receipts and cash disbursements
    15. “Cashier” means the person authorized to handle cash at the Panchayat Office;
    16. “Commissioner” means the Commissioner for Rural Development;
    17. “Director" means the Director of Panchayats;
    18. “Ex officio Secretary” means any transferred officer appointed as Ex officio Secretary by a general or a special order of the Government as specified in sub section (11) of section 179 of the Act.
    19. “Expenditure” means cost relating to the operations of an accounting period or the cost relating to the revenue earned during the period, the benefits of which do not extend beyond that period;
    20. “Financial Statements” means the Balance Sheet, Income and Expenditure Statement, Receipts and Payment Statement, Cash Flow Statement and any other supporting statement or other presentation of financial data derived from accounting records;
    21. “Forms” means any forms prescribed in these rules or on the basis of these rules;
    22. "Function" means the services offered or functions performed by the Panchayat;
    23. "Functionary" means the Secretary or other Ex officio Secretaries/ Implementing Officers of the Panchayat;
    24. “Fund” means an activity for which separate Books of Accounts are to be kept and separate Financial Statements are required to be prepared, as prescribed by Government;
    25. “General Ledger” means a compilation of all accounts used for accounting purposes;
    26. “Government” means the Government of Kerala;
    27. “Income” means the money or money equivalent earned or accrued during an accounting period, including any grant, fund and contribution received from the Government;
    28. “Income and Expenditure Statement” means a Financial Statement, to present the revenues and expenditures for an accounting period and to show the excess of revenues over expenditure (or vice-versa) for that period;
    29. "Journal Book'' means the book of original entry, in which, transactions not affecting Cash or Bank Accounts are recorded.
    30. “Liability” means an amount owing by the Panchayat to a person or another body, payable in money, or in goods or services;
    31. “National Municipal Accounts Manual” means the Accounting Manual issued by the Ministry of Urban Development, Government of India, as modified from time to time;
    32. “Panchayat” means a Village Panchayat, Block Panchayat or a District Panchayat;
    33. “Panchayat Fund” means the Fund maintained by the Panchayats as referred to in Section 212 of Kerala Panchayat Raj Act, 1994;
    34. “Payments” means amounts actually paid and accounted during the year;
    35. "Permanent Advance/ Imprest" means an advance, granted to the Secretary for incurring expenditure of urgent nature involving payments of small amounts, subject to the provisions of the Kerala Financial Code.
    36. “President” means the President of a Village Panchayat, Block Panchayat or District Panchayat, as the case may be.
    37. “Receipts” means the amount actually received and accounted during the year;
    38. “Receipts and Payments Statement” means a Financial Statement prepared for an accounting period to depict the changes in the financial position and to present the cash received in and paid out in whatever form (Cash, Cheques, etc.);
    39. “Secretary” means the Secretary of the Panchayat appointed under Section 179 of Kerala Panchayat Raj Act, 1994;
    40. “Sub-ledger” means a group of subsidiary accounts, the sum of the balances of which is equal to the balance of control accounts created in the general ledger;
    41. “Transferred Officer” means any officer or employee transferred to the Panchayat under sub section (2) of section 176 or section 181 of the Act.
    42. “Vice President” means the Vice President of a Village Panchayat, Block Panchayat or District Panchayat, as the case may be;
    43. “Voucher” means a document which serves as an authorisation for any financial transaction. Receipt Voucher, Payment Voucher, Journal Voucher and Contra Voucher shall be the vouchers.;
    44. “Year” means the financial year;
  2. Words and expressions used but not defined in these rules but defined in the Kerala Panchayat Raj Act, 1994 (Act 13 of 1994) shall have the same meaning assigned to them in the Act.