The Kerala Panchayats Subordinate Service Rules, 1994

Category 1-Special Grade Executive Officer (Redesignated as Special Grade Secretary) (Grama Panchayat) with effect from 23^rd April, 1994.

Category 2-Panchayat Inspector/Junior Superintendent. Category 3-Executive Officer (Redesignated as Secretary) (Grama Panchayat) with effect from 23^rd April, 1994.

GROUP II

Category 1-Head Clerk Category 2-Upper Division Clerk Category 3-Lower Division Clerk Category 4-Peon

GROUP III

Category 1-Librarian Grade I Category 2-Librarian Grade II Category 3-Librarian Grade III Category 4-Librarian Grade IV

GROUP IV

Category 1-Nursery School Teacher Category 2-Ayah

GROUP V

Category 1-First Grade Overseer Category 2-Second Grade Overseer Category 3-Third Grade Overseer

GROUP VI

Category 1-Sanitary Inspector Category 2-Nurse Category 3-Pharmacist Category 4-Auxiliary Nurse-cum-Midwife Category 5-Midwife Category 6-Nursing Assistant

GROUP VII

Category 1-Tractor Driver

* Published in KG. Ex. No: 627 dt. 21-6-1994

Note. -A ratio 8:5 shall be followed between the persons in the gradation list of Junior Superintendents of the Panchayat Officers and Panchayat Inspectors / Junior Superintendents of the Panchayat Department for appointment as Special Grade Executive Officer/Special Grade Secretary (Grama Panchayat). When one list is exhausted the persons in the other list will become exclusively eligible for appointment till the last Junior Superintendent of the Panchayat Offices or Panchayat Inspector/Junior Superintendent of the Panchayat Department as the case may be, is

promoted and thereafter there will be no ratio and the post of Special Grade Executive Officer/ Special Grade Secretary (Grama Panchayat) shall be filled up by promotion from the panchayat Inspector/Junior Superintendent according to seniority.

2. Panchayat Inspector/ By promotion from among the Executive Officers/ Junior Superintendent Secretary (Grama Panchayat)

Note-This post is categories as Panchayat Inspector and when the Panchayat Inspector is posted for office work, he will be designated as Junior Superintendent. Both the posts of Panchayat Inspector and Junior Superintendent are interchangeable.

3. Executive Officer / 1. By promotion from among the Head Clerks and

Secretary (Grama Panchayat) 2. By direct recruitment.

The ratio between promotion and direct recruitment shall be 6:4

Provided that the ratio 9:1 shall be followed between Head Clerks of the Panchayat Offices and Head Clerks of the Panchayat Department for promotion as Executive Officer/Secretary (Grama Panchayat), till the last Head Clerk in both the units as on the date of commencement of these rules is appointed as Executive Officer/Secretary (Grama Panchayat). Thereafter, there shall be no ratio for promotion, and 60% of the posts of Executive Officer/Secretary (Grama Panchayat) shall be filled up by promotion from among Head Clerks according to seniority.

GROUP II

Category 1- Head ClerkBy promotion from among Upper Division Clerks

¹[Note - 1: A ratio of 13:2 shall be followed between Upper Division Clerks of the Panchayat Common Service and Upper Division Clerks of the Panchayat Department for promotion as Head Clerk till the last Upper Division Clerk in both the units as on the date of commencement of these rules is appointed as Head Clerks];

Category 2-Upper Division ClerkBy promotion from among Lower Division Clerks.

²[Note -1: A ratio of 10:1 shall be followed between Lower Division Clerks of Panchayat Common Service and Lower Division Clerks of Panchayat Department for promotion as Upper Division clerk till the last Lower Division clerk in both the units as on the date of commencement of these Rules is promoted as Upper Division Clerk];

Note -2: Lower Division Clerks who do not posses the qualification of pass in S.S.L.C. (formerly Bill Collectors and Panchayat Assistants Grade II) and who were in service as on 1st day of January, 1990 will be eligible for promotion to the post of Upper Division Clerks if they possess the following qualifications, namely :

(1)

Panchayat Executive Officer's Training or Panchayat Test

(2)

<span "="">Pass in Account Test (Lower) and

(3)

Pass in Manual of Office Procedure Test
They shall not be eligible for further promotion.

1. Note (1) added by S.R.O. No. 192/98, in K.G. Ex. No. 352 dt. 24-2-1998.

    

2. Note (1) added after numbering the existing paragraph as note-2 by S.R.O. No. 192/98, in K.G.Ex. No. 352 dt. 24-2-1998.

    

Provided that the post of Lower Division Clerk shall also be filled up by promotion from Junior Bill Collectors who have passed S.S.L.C. or its equivalent or by appointment from among full-time Librarians or Peons who have passed S.S.L.C. or equivalent qualification or by appointment from among the full-time or part-time contingent employees ³[Who entered in service as on 16th day of June, 1994 on completion of four years service and have passed S.S.L.C. or equivalent examination within a period of four years service till the last qualified incubent in the category is appointed to the posts;] Thereafter, this category shall be filled up only by direct recruitment:

Provided further that the Junior Bill Collectors who do not possess the qualification of pass in S.S.L.C., in the service "[as on 16th day of June 1994] on attaining 10 years service will be eligible for promotion as Lower Division Clerks if they pass the Special test, for the purpose conducted by the Public Service Commission. They shall not be eligible for further promotion :

Provided also that the Junior Bill Collectors as on 1st day of January, 1990 who have not passed S.S.L.C. but have achieved cent per cent collection for five years continuously shall be eligible for promotion as Lower Division Clerks. Such Lower Division Clerks have to pass the Special test, for the purpose conducted by the Public Service Commission for getting the second increment in the scale of pay of Lower Division Clerk. They shall not be eligible for further promotion.

Note.-The Special Tests referred to in the second and third provisos shall be one and the same.

Category 4- Peon 1. By direct recruitment and

2. Appointment by transfer from the contingent employees.

Note.-1. 60 per cent of the vacancies shall be filled up by direct recruitment, and the remaining 40 per cent by appointment from the contingent employees.

⁵{Note.-2. Full Time/Part Time Contingent Employees in Service as on 16th day of June, 1994 on completion of four years service and who have passed Standard VII of equivalent qualification within a period of four years shall be considered for appointment as Peons.]

GROUP III

Category 4- Librarian 1. By promotion from among qualified Grade IV persons.

1. In absence of suitable persons under (1) above by appointment by transfer from among qualified full time contingent employees with four years service.

    

2. In the absence of suitable persons under items (1) and (2) above by direct recruitment.

    

Note.-The ratio of 2:3:4:6 shall be maintained among Grade I, Grade II, Grade III and Grade IV Librarians.

1. Substituted for "with four years service and have passed the S.S.L.C. or equivalent qualification till the last qualified incumbents in the category as on 1 st day of January, 1990 is appointed to the post" by S.R.O. No. 192/ 98 in K.G. Ex. No. 352 dt. 24-2-1998.

    

2. Substituted for "as on 1st day of January, 1990".

    

3. Note-2 substituted by S.R.O. No. 192/98, in K.G. Ex. No. 352 dt. 24-2-1998. Prior to the substitution Note-2 was as follows "Full-time or Part-time contingent employees in the service of the panchayats as on 1 st day of January, 1990 and who have passed Standard VII or equivalent qualifications and having four years service shall be considered for appointment as Peons."

    

Category 1-Nursery By promotion from among qualified Part- time Nursery Teacher School School with a Teacher minimum of 4 years service or in the absence of qualified hands for promotion, by direct recruitment.

_Category Ayah Appointment by transfer from among qualified contingent employees with a _2-minimum of 4 years service, or in the absence of qualified hands for appointment as above, by direct recruitment

Category First Grade 1. By promotion from Second Grade 1-Overseer Overseers, and

2. By direct recruitment.

Note:-Appointment by promotion and by direct recruitment shall be made in the ratio of 1:1

Category 2-Second Grade By promotion from Third Grade Overseer Overseer or in the absence of qualified hands for promotion, by direct recruitment.Category 3-Third Grade By Direct recruitment Overseer

Category 1- Sanitary Inspector By direct recruitment

Category 2-NurseBy direct recruitment

Category 3-Pharmacist By direct recruitment

Category 4- Auxiliary Nurse-Cum-Midwife By direct recruitment

Category 5-Midwife By direct recruitment

Category 6- Nursing Assistant By direct recruitment

Category 1-Tractor Driver1. By promotion from among qualified peons.

(1)and (2) above by direct recruitment.Category 2-Driver ⁶[1.By promotion from among qualified peons.

^6. Substituted by S.R.O. No. 192/98, in K.G.Ex. No. 352 dt.24-21998. Prior to the substituted it read as under "By direct recruitment

(2) All appointments made to any category of post between the date of commencement of these rules and the date of publication of these rules shall be revised in accordance with the provisions of these rules : Provided that all consequential promotions will be made notionally without the benefit of arrears of pay and allowances: Provided further that a person promoted to any post during the period between 1 st day of January, 1990 and 20th day of October, 1993 and holding that post as on 20th day of October, 1993 shall not be reverted for giving effect to these rules. District Panchayat Officer."

3. In the absence of qualified hands under items (1) and (2) above by direct recruitment.

1. Appointing Authority. — The appointing authority for the categories constituted at State level shall be the Director of Panchayats and for categories constituted at District level shall be the ⁷[Deputy Director of Panchayat],

    

2. Qualification regarding age. — No person shall be eligible for appointment by direct recruitment to any of the posts ⁸[except Driver] if he has not completed 18 years of age or has completed 35 years of age as on the first day of January of the year in which the applications for appointment are invited:

    

⁹[Provided also that no person shall be eligible for appointment by direct recruitment to the post of Driver if he has not completed 18 years of age or has completed 38 years of age as on the 1st January of the year in which applications for appointment are invited.]

Provided that the upper age limit prescribed in the rules shall be relaxed by 5 years in the case of candidates belonging to the Scheduled Castes or Scheduled Tribes and by 3 years in the case of candidates belonging to any of the other Backward Classes.

1. Reservation of appointment. — The rules relating to reservation of appointments (General Rules 14 to 17) as amended from time to time, shall apply to appointment to the service by direct recruitment.

    

2. Other qualifications. — No persons shall be eligible for appointment to the category mentioned in column (1) of the table below, unless he possesses the qualifications prescribed in the corresponding entry in column (3) thereof namely :

    

1. Special Grade By promotion S.S.L.C. or equivalent Executive Officer/Special Grade Secretary (Grama Panchayat)

    

2. Panchayat By promotion S.S.L.C. or equivalent Inspector / Junior Superintendent

    

3. Executive By promotion S.S.L.C. or equivalent Officer / Secretary (Grama panchayat) By direct recruitment Degree of a recognised

    

1. Substituted for "District Panchayat Officer" by S.R.O. No. 192/98 in K.g. Ex. No. 352 dt. 24-2-1998.

    

2. Inserted by S.R.O. No. 192/98, in K.G. Ex. No. 352 dt. 24-21998.

    

3. Proviso inserted by S.R.O. No. 192/98, in K.G. Ex. No. 352 dt. 24-2-1998.

    

Category Method of appointment Qualification

1. Head Clerk By promotion S.S.L.C. or equivalent

    

2. Upper Division Clerk By promotion S.S.L.C. or equivalent

    

3. Lower Division Clerk By direct recruitment S.S.L.C or equivalent

    

4. Peon By direct recruitment 1.Literacyi n and appointment by _{Malayalam or Tamil}
   transfer
   

    

Note: Women candidates and physically handicapped candidates will be exempted from the knowledge of cycling.

Librarian By 1. S.S.L.C or equivalent

Grade IV promotion/transfer 2. A certificate in Library science issued by and By direct the Board of Public Examinations, Kerala recruitment or its equivalent.

1. _{Nursery By promotion} 1. S.S.L.C. or equivalent
_{School and by direct} 2. A certificate of successful completion of NurseryTeacher recruitment. Training issued by the Kerala Government, or the former

2. Ayah. ^Appointment Pass in Form III (Standard VII) or equivalent.

1. _{First Direct} Must posses any one of the following qualifications or
_Grade equivalent thereof:-
_Overseer ^Recruitment (a) Upper Subordinate Diploma of the College of

Engineering, Guindy. (b)Diploma in Civil Engineering of the Universities in Kerala or Diploma recognised by the Government of Kerala as equivalent thereto. (c)Lower Subordinate Diploma of the College of

Category Method of appointment Qualification

(d) Licentiate in Civil Engineering from the Technical Institutes at Kozhikode, Trissur, Kalamassery or other equivalent courses.

By promotion Must posses any one of the following qualifications:

(a)

Sreemulam Technical Institute Overseer's Course (two years course).

(b)

Draftsman's Course, College of Engineering, Guindy.

(c)

Group Certificate under Kerala Government Technical Examination or Madras Government Technical Examination.

Note : Group Certificate will include all the four groups, namely, Building Drawing, Building Construction, Survey and Irrigation. Alternatively, a pass in eight subjects, namely :— Surveying and levelling (Higher), Applied Mechanics (Higher) Building Materials and Construction (Higher), Hydraulics and Irrigation (Higher), building Drawing and Estimating (Higher), Earthwork and Road making (Higher), Geometrical Drawing (Lower) or practical Plane and Solid Geometry (Lower) and Mensuration (Lower).

(d)Certificate Course of College of Engineering, Thiruvananthapuram (2 years course).

(e) Draftsman (Civil) Diploma obtained after 18 months course followed by six months practical training at the Industrial Training Centre, conducted by the Government of India, Ministry of Labour at Thiruvananthapuram, Thrissur, Chalakkudy, Kannur or elsewhere.

(f) Pass in the Overseer Course conducted by Government.

(1) (2) (3)

1. Applied Mechanics (Higher)

    

2. Building Materials and Construction (Higher)

    

3. Hydraulic and Irrigation (Higher)

    

4. Building Drawing and Estimating (Higher)

    

5. Earthwork and Road making (Higher)

    

6. Mensuration (Lower). Persons possessing the qualifications (d) and (e) for promotion must have rendered a minimum service of 5 years in the category of Draftsman Grade II. If suitable persons with the above qualifications are not available for promotion, persons holding the posts of Draftsman, Water Works Inspector, Overseer Grade II with at least five years service in Public Works Department with any one of the qualifications mentioned in items 1,2, or 3 below or persons holding the same post with at least seven years service in the Public works Department with any of the qualifications mentioned under items 4,5 or 6 below may be appointed.

    

1. Sreemulam Technical Institute Maistries Course (1 year) conducted by the Sreemulam Technical School, Thiruvananathapuram (defunct).

    

2. Civil Maistries Course (1 year) conducted by the College of Engineering, Thiruvananathapuram (defunct).

    

3. Section Superintendents Course (Six months course) conducted by the erstwhile, Kochin Government.

    

4. Certified Course in Plumbing (defunct).

    

5. Certified course in Carpentry and Smithy (3 years course.)

    

6. Certified course in Carpentry and Cabinet making with a pass in Surveying and Levelling (Higher) Madras Government Technical Examination or Kerala Government Technical Examination.

    

2. Second Direct Must posses any one of the Grade Recruitment following :Overseer (a) Sreemulam Technical Institute Overseer's Course ( 2

(b)

Draftsman's Course, College of Engineering Guindy.

(c)Class III Certificate of the College of Military Engineering.

(d)

Group Certificate under Kerala Government Technical Examination or Madras Government Technical Examination. Note-Group Certificate will include all the four groups, namely, Building Drawing, Building Construction, Survey and Irrigation. Alternatively a pass in eight subjects, namely:Surveying and Levelling (Higher), Applied Mechanics (Higher) Building Materials and Construction (Higher),

(1) (2) (3)

Hydraulics and Irrigation (Higher), Building Drawing and Estimating (Higher), Earthwork and Roadmaking (Higher), Geometrical Drawing (Lower) or Practical Plane and Solid Geometry (Lower) and Mensuration (Lower).

(e)Certificate course of College of Engineering, Thiruvananathpuram (2 years course)

(f) Draftsman (Civil) Diploma obtained after 18 months course followed by six months practical training at the Industrial Training Centre, conducted by the Government of India, Ministry of Labour at Thiruvananthapuram, Chalakkudy, Kannur or elsewhere. Note.~\. Candidates who have successfully completed the Industrial training of 18 months shall also be treated as qualified even if they have not completed the period of inplant training. But their appointments shall be treated as provisional and regularised only after completion of 6 months training. Note.~2. Persons already in service in the Department on the date of issue of these rules, holding a certificate secured after undergoing a course of 18 months in Draftsman's Civil training under the T.T.Scheme, College of Engineering, Thiruvananathpuram or at the Industrial Training Centre of the Ministry of Labour, Government of India, shall be deemed to possess an equivalent qualification. Note.-3. Diploma in Craftsmanship (Trade Test Certificate) the Trade of Draftsman (Civil) awarded to private Candidates without insisting on six months practical training will be treated as an alternative qualification for direct recruitment to the posts of Second Grade Overseer.

(g)Pass in Surveying and Levelling (Higher), Kerala Government Technical Examination or Madras Govt. Technical Examination with any three of the following subjects :

(1)

Building Drawing and Estimating (Higher).

(2)

Building Materials and Construction (Higher)

(3)

Earthwork and Roadmaking (Higher)

(4)

Hydraulics and Irrigation (Higher).Any of the qualifications mentioned below :-(a) Draftsman's Course (Civil) Diploma of M.T.I. Thrissur,Second Grade Certificates Secured by Draftsman CivilTrainees under T.T.Scheme College of Engineering orunder Industrial Training Centre conducted by theMinistry of Labour, Government of India after a course of 18 months.

(1) (2) (3)

(1)

Building Drawing and Estimatin (Higher)

(2)

Earthwork and roadmaking (Higher)

(3)

Geometrical Drawing (Higher)

(4)

Building Materials and Construction (Higher) and two years service as Tracer.

1. S.S.L.C. or equivalent.

    

2. Must posses any one of the following :

    

(a) Draftsman (Civil) Diploma of M.T.I Trissur.

(b)Lower Grade Drawing Group Certificate (Kerala Government Technical Examination or Madras Government Technical Examination),

(c)

Second Grade Certificates secured by Draftsman Civil Trainees under T.T. Scheme, College of Engineering or under Industrial Training Centre conducted by the Ministry of Labour, Government of India, after a course of 18 months.

(d)

Building Drawing and Estimating (Higher or Lower) Kerala Government Technical Examination or Madras Government Technical Examination and any two of the other Civil Engineering subjects under Kerala Government Technical Examination or Madras Government Technical Examination.

(e)

Diploma in Civil Engineering (2 years course) of the Women's Polytechnics of the State.

(f)

Class III Certificate of the College of Military Engineering.

1. S.S.L.C.

    

2. Health Inspectors Certificate of any of the Medical Colleges in Kerala

    

1. S.S.L.C. or equivalent

    

2. Successful training for a period of not less than three years in General Sick Nursing.

    

3. In the case of women candidates successful training

    

(1) (2) (3)

4. A Certificate of registration with Kerala Nurses and Midwives Council as Nurse and Mid-wife in the case of women candidates and certificate of registration as Nurse in the case of male candidate.

1. S.S.L.C.

    

2. Diploma in Pharmacy

    

3. Registration with the Kerala State Pharmacy Council.

    

1. S.S.L.C. or equivalent

    

2. Certificate from an institute recognised by the Indian Nursing Council.

    

3. Registration with the Kerala Nurses and Midwives Council.

    

1. S.S.L.C. or equivalent Recruitment

    

2. Registration with the Kerala Nurses and Midwives Council.

    

1. NTC in any of the following Trades

(a)

Mechanic (Tractor)

(b)

Mechanic (Motor Vehicle) (c)Mechanic (Diesel)

(d)

Fitter

1. Practical Experience of not less than one year in the trade. The practical experience should be the one acquired after the acquisition of the Trade Certificate. Proficiency in field work will be assessed in a practical test.

    

2. Must possess valid Tractor Driving Licence.

    

1. Literacy in Malayalam or Tamil or Kannada

10. Substituted by S.R.O. No. 192/98 dt. 24-2-98. Prior to the substitution it read as under:

(1) (2) (3)

transfer/direct 2. Must posses a current Motor Driving Licence of least recruitment three years standing and Drivers Badge.

1. Proficiency in Driving Light Duty Vehicles (to be proved at a practical test conducted by the Public Service Commission).

    

2. Medical Fitness:

    

(a)

Ear: Hearing should be perfect.

(b)

Eye: Distant Vision-6/6 snellen Near Vision -0.5 snellen Colour Vision-Normal No Night Blindness.

(c)

Muscles and Joints : No Paralysis and all Joints with free movements.

(d)

Nervous system : Perfectly Normal. Free from any infectious diseases.

(e)

Medical fitness must be proved by a medical certificate obtained from a medical officer not below the rank of a Civil Surgeon.

2. In the case of Driver (Heavy Duty Vehicles)

(i) Literacy "[(ii)Must possess Motor Driving Licence of at least 3 years standing with endorsement for Driving Heavy

8. Probation.— Every person appointed to any of the posts under these rules shall from the date on which he joins duty, be on probation.

(a)

If recruited direct or by transfer, for a total period of two years of duty within a continuous period of three years; and

(b)

If appointed by promotion, for a total period of one year on duty within a continuous period of two years.

9. Special Qualifications.— (1) Every person in Categories (2) and (3) in Group I and in Categories (1), (2) and (3) in Group II shall pass, if he has not already passed, the following tests so as to become eligible for promotion to categories (1), (2) and (3) in Group I and Categories (1) and (2) in Group II, respectively.

11. Item (ii) substituted by S-R.O. No. 192/98 dt. 24-2-98. Prior to the substitution item (ii) read as follows "(ii) Must possess Motor Driving Licence of at least 3 years standing with endorsement for Driving Heavy Passenger Vehicles and Heavy Goods Vehicles."

(2) Every person appointed to Category (3) in Group I and Category (3) in Group 11 shall with in the period of probation pass the test in Manual of Office Procedure, if he has not already passed the test.

1. Application of the Kerala State and Subordinate Service Rules, 1958 and the Kerala Civil Services (Classification, Control and Appeal) Rules, 1960.-The provisions of the Kerala State and Subordinate Service Rules, 1958 and the Kerala Civil Services (Classification, Control and Appeal) Rules, 1960, as may be in force from time to time, shall apply to the employees under these rules :

    

2. Provided that for the imposition of minor penalties by the Panchayats on the employees to whom Sections 179, 180 and 181 of the Kerala Panchayat Raj Act, 1994 apply, the Panchayats shall follow the procedure laid down in the rules that may be made by the Government under the Kerala Panchayat Raj Act, 1994.
1. Application of the Kerala Service Rules.-The provisions contained in Parts I and 11 of the Kerala Service Rules, as amended from time to time shall mutatis mutandis apply to the employees under these rules.

    

2. Application of the Government Servants Conduct Rules.-The provisions of Kerala Government Servant's Conduct Rules, 1960, as amended from time to time, shall apply to the employees under these rules.

    

3. Procedure for selection of candidates by direct recruitment.-The procedure for invitation of application, selection of candidates and such other matters connected therewith shall be governed by the rules or regulations in force in this regard.